As defined by Tannenbaum 1990 in (Gupta, 2013), “ HRIS, One which is used to acquire, store, manipulative, analyze, retrieve and distribute information about an organization’s human resources.” Technology is developing continually, at this time organizational leaders need to update themselves to improve organizational effectiveness. Human Resource Information System, also known as Human Resource Management System allows a company to plan its HR costs more effectively, as well as to manage them and control them without needing to allocate too many resources toward them (hrpayrollsystems, 2017).
HRIS increases the efficiency of human resource management and helps in decision-making. It allows the company to estimate its HR costs, ways to manage them and control those using limited resources. HRIS are flexibly designed with integrated databases, a comprehensive array of features, and powerful reporting functions and analysis capabilities that you need to manage your workforce (Dresser & Associates, n.d.). HRIS work towards enhancing the human resource management to optimize stability and credibility of workforce data and helps in simplifying workflow. For example, the HR manager needs to prepare payroll sheet of employee each month. The system of checking all the register and keeping data in it takes much time and energy. By using HRIS, the manager can get the stored data in a second and utilize the remaining time into something useful.
HRIS can be used to:
Record time and attendance
Payroll
Recruit people
Give training
Record performance
Appraise performance
Besides that, it helps to manage the HR effectively in following ways:
1. Setting goal
HRIS makes employees clear about the goals and ways to achieve it by using SMART ways. Setting optimal goals will help both the employers and employees.
2. Helps in tracking performance
HRIS helps to reduce the paper work which the efficiency and saves time. With employee performance being tracked on paper, it is difficult to see the continuous process of employee development and performance (HRIS Payroll Software, 2018). HRIS helps in recording the data of employee at one place. The data may include the record of employee like absenteeism, performance appraisal, number of leave taken and so on.
3. Provide feedback regarding employees performance
When the data about the employee is gathered in one place, this helps to give feedback faster on a regular basis. This helps the employees to improve their performance with time.
4. Ties Actions to Consequences
Employee performance need to be organized systematically and timely. HRIS allows managers to give immediate response to employee’s performance i.e to reward and punish at that particular time.
5. Foster feedback
HRIS collects, store feedback and information about employees from other employees, their managers, department heads, and the customers. Collecting feedback from all will enlarge the opportunities to track the performance of the employees.
6. Performance Reviews
Wan hen employee’s performance, rewards, punishments, training is tracked by HRIS, this reduce the work stress of managers. HRIS provides corrects facts and information at the time of requirement.
References
Dresser & Associates. (n.d.). HR, Payroll & Talent Management Solutions. Retrieved from What is a Human Resources Information System (HRIS): dresserassociates.com/what-is-hris...
Gupta, B. (2013). Human Resource Information System (HRIS): Important Element of Current Scenario. IOSR Journal of Business and Management Volume 13, Issue 6, 41-46.
HRIS Payroll Software. (2018). What is HRIS Software? Retrieved from Using HRIS to Optimize Employee Performance Management: hrispayrollsoftware.com/hris/emplo...
hrpayrollsystems. (2017). HRIS. Retrieved from What is HRIS?: hrpayrollsystems.net/hris/
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As defined by Tannenbaum 1990 in (Gupta, 2013), “ HRIS, One which is used to acquire, store, manipulative, analyze, retrieve and distribute information about an organization’s human resources.” Technology is developing continually, at this time organizational leaders need to update themselves to improve organizational effectiveness. Human Resource Information System, also known as Human Resource Management System allows a company to plan its HR costs more effectively, as well as to manage them and control them without needing to allocate too many resources toward them (hrpayrollsystems, 2017).
HRIS increases the efficiency of human resource management and helps in decision-making. It allows the company to estimate its HR costs, ways to manage them and control those using limited resources. HRIS are flexibly designed with integrated databases, a comprehensive array of features, and powerful reporting functions and analysis capabilities that you need to manage your workforce (Dresser & Associates, n.d.). HRIS work towards enhancing the human resource management to optimize stability and credibility of workforce data and helps in simplifying workflow. For example, the HR manager needs to prepare payroll sheet of employee each month. The system of checking all the register and keeping data in it takes much time and energy. By using HRIS, the manager can get the stored data in a second and utilize the remaining time into something useful.
HRIS can be used to:
Besides that, it helps to manage the HR effectively in following ways:
1. Setting goal
HRIS makes employees clear about the goals and ways to achieve it by using SMART ways. Setting optimal goals will help both the employers and employees.
2. Helps in tracking performance
HRIS helps to reduce the paper work which the efficiency and saves time. With employee performance being tracked on paper, it is difficult to see the continuous process of employee development and performance (HRIS Payroll Software, 2018). HRIS helps in recording the data of employee at one place. The data may include the record of employee like absenteeism, performance appraisal, number of leave taken and so on.
3. Provide feedback regarding employees performance
When the data about the employee is gathered in one place, this helps to give feedback faster on a regular basis. This helps the employees to improve their performance with time.
4. Ties Actions to Consequences
Employee performance need to be organized systematically and timely. HRIS allows managers to give immediate response to employee’s performance i.e to reward and punish at that particular time.
5. Foster feedback
HRIS collects, store feedback and information about employees from other employees, their managers, department heads, and the customers. Collecting feedback from all will enlarge the opportunities to track the performance of the employees.
6. Performance Reviews
Wan hen employee’s performance, rewards, punishments, training is tracked by HRIS, this reduce the work stress of managers. HRIS provides corrects facts and information at the time of requirement.
References
Dresser & Associates. (n.d.). HR, Payroll & Talent Management Solutions. Retrieved from What is a Human Resources Information System (HRIS): dresserassociates.com/what-is-hris...
Gupta, B. (2013). Human Resource Information System (HRIS): Important Element of Current Scenario. IOSR Journal of Business and Management Volume 13, Issue 6, 41-46.
HRIS Payroll Software. (2018). What is HRIS Software? Retrieved from Using HRIS to Optimize Employee Performance Management: hrispayrollsoftware.com/hris/emplo...
hrpayrollsystems. (2017). HRIS. Retrieved from What is HRIS?: hrpayrollsystems.net/hris/